Project Manager – Controls & Documentation
VASE Construction is seeking a Project Manager – Controls & Documentation to lead and standardize project accounting, documentation, and closeout processes across multiple projects. This role bridges the field and office by ensuring that PCOs, AIA requisitions, submittals, RFIs, schedules, and closeout packages are accurate, compliant, and submitted on time.
Industry
Architecture; Construction; Engineering
Job Type
Full Time
Work Location
250 Sargent Drive, New Haven CT 06511, US
Position Summary
VASE Construction is seeking a Project Manager – Controls & Documentation to lead and standardize project accounting, documentation, and closeout processes across multiple projects. This role bridges the field and office by ensuring that PCOs, AIA requisitions, submittals, RFIs, schedules, and closeout packages are accurate, compliant, and submitted on time.
The ideal candidate is a hands-on construction professional with a strong command of project controls, documentation, and Procore. You will support project teams, mentor trade partners, and help create consistent workflows that strengthen how VASE delivers projects from start to finish.
NOTE: This is a highly involved management role requiring prior experience. Candidates should meet at least 90% of the key responsibilities and qualifications listed below. This is not a training position.
Key Responsibilities
Change Management: Prepare and track PCOs/COs with full backup (labor, materials, unit rates, vendor quotes, cut sheets, sketches/markups).
Requisitions & Billing: Develop AIA G702/703 packages with all supporting documentation; conduct on-site “pencil” verifications to confirm progress.
Submittals & RFIs: Collect and review vendor data; cross-reference drawings and specs; log and track approvals; document cost and schedule implications.
Scheduling: Maintain weekly Two-Week Look-Ahead (2WLA) and update master schedule milestones as needed.
Manpower & Progress Tracking: Verify adequate resources for upcoming milestones and coordinate corrective actions as required.
Closeout: Lead closeout deliverables (punchlist, O&Ms, warranties, final waivers, as-builts, attic stock) to achieve timely project completion.
Standards & Process Improvement: Develop and implement standardized templates, checklists, and reporting cadences for all project teams and trade partners.
Compliance & Certified Payroll: Provide support to subcontractors to ensure timely, accurate certified payroll and compliance submissions.
Collaboration: Work closely with field staff, accounting, and senior leadership to streamline documentation flow and improve payment turnaround.
Qualifications
5+ years of experience in construction project management, controls, or documentation (CM/GC environment preferred).
Proficiency in Procore, Excel, and AIA billing formats.
Strong knowledge of submittals, RFIs, PCOs, and closeout procedures.
Demonstrated ability to coordinate effectively between field, accounting, and design teams.
Proven ability to lead subcontractors firmly and professionally, ensuring compliance with project standards and getting tasks done right the first time.
Excellent organizational and communication skills, with attention to detail and deadlines.
Self-directed, accountable, and confident managing multiple active projects simultaneously.
What We Offer
Competitive salary commensurate with experience.
Benefits: Medical, Dental, Vision, and Life Insurance; Paid Vacation & Holidays; Annual Bonus.
Opportunity to lead and improve company-wide processes across diverse projects.
Collaborative environment with direct exposure to senior leadership.
A company that values transparency, teamwork, and professional growth.
About VASE
VASE is a construction management, owner’s-rep, and real-estate development firm delivering municipal, institutional, healthcare, and private projects across Connecticut and select international developments. We value transparency, process, and collaboration—and we’re building a high-impact team.
To Apply
Send your resume and a brief cover letter to projects@vasemanagement.com
Construction Project Engineer / Junior Estimator
VASE Construction is seeking a full-time Construction Project Engineer/ Junior Estimator with an architectural background to join our team in New Haven, CT.
In this role, you'll work closely with engineers, contractors, and stakeholders to bring high-quality designs to life across a variety of public and private sector projects. Many of our team members have successfully transitioned from architecture and engineering into construction—and have thrived. Learn more at www.vaseconstruction.com
Industry
Architecture; Construction; Engineering
Job Type
Full Time
Work Location
250 Sargent Drive, New Haven CT 06511, US
Description
VASE Construction is seeking a full-time Construction Project Engineer/ Junior Estimator with an architectural background to join our team in New Haven, CT.
In this role, you'll work closely with engineers, contractors, and stakeholders to bring high-quality designs to life across a variety of public and private sector projects. Many of our team members have successfully transitioned from architecture and engineering into construction—and have thrived. Learn more at www.vaseconstruction.com
Key Responsibilities
Manage various aspects of construction projects, including reviewing design and bidding documents, evaluating contractor bids, supporting project operations and cost estimation and overseeing project progress and scheduling.
Review architectural designs and construction plans for feasibility and compliance.
Collaborate with internal and external teams to ensure project goals are met.
Utilize project management tools such as Procore to streamline workflows.
Conduct site visits and participate in construction administration (Physical requirements: Visual review of documents, typing, traversing construction sites on foot)
Assist in quantity take-offs, scope reviews, and bid-leveling for public and private sector construction projects.
Prepare preliminary budgets and cost estimates using historical data, subcontractor pricing, and material databases.
Collaborate with Project Managers and Superintendents to ensure field activities align with project schedules and budgets.
Coordinate RFI and submittal logs, track material procurement, and assist with daily construction documentation.
Review architectural and engineering drawings for accuracy and constructability.
Support subcontractor outreach and prequalification.
Utilize Procore, Bluebeam, and Microsoft Office to maintain organized project records and bid documentation.
Qualifications
3-10 years of industry experience post-graduation
1–3 years of experience in construction or estimating preferred
Bachelor’s degree in Construction Management, Architecture, Engineering, or a related field (or equivalent work experience)
Experience with government, healthcare, education and commercial work projects.
Strong building technology and problem-solving skills
Strong background in architectural design, especially educational or cultural projects
Advanced knowledge of construction drawings, and specification documents
Excellent communication, organization, and time management skills.
Strong attention to detail.
Familiarity with Office 365 and project management platforms (Procore or similar).
Familiarity with Procore, Bluebeam, and Microsoft Excel is a plus
Excellent communication and team collaboration skills
Compensation and Benefits
Benefits include:
Medical, Dental, Vision, and Life Insurance
Paid Vacation & 13 Paid Holidays
Annual Performance Bonus
Why Join VASE Construction?
Opportunity to work on impactful projects that serve diverse communities.
Competitive salary and benefits package.
A culture that values professional growth and innovation.
Please email resume with 3 references to projects@vasemanagement.com
About VASE
VASE is a Construction Management firm overseeing renovations and new construction projects for public and private sectors, including government agencies, institutions, hospitals, and nonprofits. Learn more about us.
Construction Project Manager
VASE Construction is seeking a full-time Construction Project Manager with an architectural background to join our team in New Haven, CT.
In this role, you'll work closely with engineers, contractors, and stakeholders to bring high-quality designs to life across a variety of public and private sector projects. Many of our team members have successfully transitioned from architecture and engineering into construction — and have thrived.
Industry
Architecture; Construction; Engineering
Job Type
Full Time
Work Location
250 Sargent Drive, New Haven CT 06511, US
Description
VASE Construction is seeking a full-time Construction Project Manager with an architectural background to join our team in New Haven, CT.
In this role, you'll work closely with engineers, contractors, and stakeholders to bring high-quality designs to life across a variety of public and private sector projects. Many of our team members have successfully transitioned from architecture and engineering into construction — and have thrived. Learn more at www.vaseconstruction.com
Key Responsibilities
At VASE Construction, our Project Managers lead with precision, purpose, and professionalism. They ensure every project reflects our commitment to excellence, safety, and client satisfaction.
Uphold and enforce VASE’s core values, safety standards, and company policies across all phases of the project.
Manage overall project financials — including budgets, cost controls, change orders, and cash flow — to ensure profitability.
Coordinate schedules, workflows, and team meetings to keep production on track and aligned with milestones.
Build and maintain strong working relationships with clients, team members, subcontractors, and business partners.
Ensure all project documentation is current, accurate, and shared; collaborate with design teams to review drawings and resolve constructability issues.
Oversee and track RFIs, submittals, and all project-related communications with clarity and timeliness.
Lead procurement efforts, including securing key material packages, aligning with budget and schedule requirements.
Ensure timely acquisition and delivery of materials to meet critical path activities and project deadlines.
Promote VASE’s services to clients and partners, reinforcing our reputation and business development goals.
Drive project close-out, including punch list completion, final billing, lien waivers, and full turnover to the client.
Qualifications
3–5 years of post-graduation experience in design and management of construction projects, including educational or cultural buildings.
Bachelor’s degree in architecture, construction management, or a related field preferred.
Strong design skills and problem-solving abilities.
Advanced knowledge of construction drawings, specifications, and building codes.
Experience managing design projects for firms and owners, with the ability to lead from a construction perspective.
Excellent written and verbal communication, organizational, and time management skills.
Strong attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Microsoft Project.
Experience with project management platforms such as Procore; Bluebeam experience is a required.
Skilled in documenting projects and workflows using project management software.
Compensation and Benefits
Benefits include:
Medical, Dental, Vision, and Life Insurance
Paid Vacation & 13 Paid Holidays
Annual Performance Bonus
Why Join VASE Construction?
Opportunity to work on impactful projects that serve diverse communities.
Competitive salary and benefits package.
A culture that values professional growth and innovation.
Please email resume with 3 references to projects@vasemanagement.com
About VASE
VASE is a Construction Management firm overseeing renovations and new construction projects for public and private sectors, including government agencies, institutions, hospitals, and nonprofits. Learn more about us.
Construction Project Architect
We are seeking a Construction Project Architect or Designer to join our team. This role is pivotal in ensuring our projects are executed seamlessly, combining innovation and precision.
Industry
Architecture; Construction; Engineering; Administrative
Job Type
Full Time
Work Location
250 Sargent DriveNew Haven CT 06511, US
Description
VASE Construction is seeking a full-time Construction Project Architect with an architectural background to join our team in New Haven, CT.
In this role, you'll work closely with engineers, contractors, and stakeholders to bring high-quality designs to life across a variety of public and private sector projects. Many of our team members have successfully transitioned from architecture and engineering into construction — and have thrived. Learn more at www.vaseconstruction.com
Key Responsibilities
Review architectural designs and construction plans for feasibility and compliance.
Collaborate with internal and external teams to ensure project goals are met.
Oversee project schedules, budgets, and quality assurance.
Coordinate and develop construction documents and technical specifications.
Ensure compliance with building codes and regulations.
Utilize project management tools such as Procore to streamline workflows.
Conduct site visits and participate in construction administration (Physical requirements: Visual review of documents, typing, traversing construction sites on foot)
Qualifications
3 to 10 years of post-graduation industry experience.
Strong background in architectural design, especially educational or cultural projects.
Advanced knowledge of construction drawings, and specification documents.
Working knowledge of building codes and construction documents.
Strong design sense, building technology and problem-solving skills.
Excellent communication, organization, and time management skills.
Familiarity with Office 365 and project management platforms (Procore or similar).
Experience with government, healthcare, education and commercial work projects.
Creativity and experience with high-quality design.
Understanding of construction documents, including technical specifications and document coordination.
Compensation and Benefits
Benefits include:
Medical, Dental, Vision, and Life Insurance
Paid Vacation & 13 Paid Holidays
Annual Performance Bonus
Why Join VASE Construction?
Opportunity to work on impactful projects that serve diverse communities.
Competitive salary and benefits package.
A culture that values professional growth and innovation.
Please email resume with 3 references to projects@vasemanagement.com
About VASE
VASE is a Construction Management firm overseeing renovations and new construction projects for public and private sectors, including government agencies, institutions, hospitals, and nonprofits. Learn more about us.
Construction Superintendent with Expertise in Architectural Design
We are seeking a Construction Superintendent with expertise in architectural design to join our team. This role requires a detail-oriented professional who can manage daily site operations, collaborate with key stakeholders, and ensure that all aspects of the project align with architectural plans and quality standards. This role is pivotal in ensuring our projects are executed seamlessly, combining innovation and precision.
Industry
Construction; Architecture; Engineering; Administrative
Job Type
Full Time
Work Location
250 Sargent DriveNew Haven CT 06511, US
Requirements
We are seeking a Construction Superintendent with expertise in architectural design to join our team. This role requires a detail-oriented professional who can manage daily site operations, collaborate with key stakeholders, and ensure that all aspects of the project align with architectural plans and quality standards. This role is pivotal in ensuring our projects are executed seamlessly, combining innovation and precision.
Description
Key Responsibilities:
Oversee the daily operations of construction projects, ensuring efficiency.
Review construction plans for feasibility, compliance, and constructability.
Collaborate with contractors, and stakeholders to meet project goals and deadlines.
Manage project schedules, budgets, and quality assurance.
Utilize Procore (or similar) to streamline workflows, including:
Daily logs
Task management
Trade, client, and design team meeting minutes
Scheduling and weekly look-aheads
Ensure strict adherence to safety regulations, and worksite compliance.
Maintain clear and proactive communication with all stakeholders regarding project progress, challenges, and requirements.
Qualifications
Advanced knowledge of construction drawings, and specification documents.
5+ years of experience in construction projects with a focus on architectural design.
Proficiency in project management platforms such as Procore (or similar).
Strong communication and problem-solving skills to navigate project complexities..
Commitment to high-quality work and attention to detail in project execution.
Salary & Benefits
Pay: Starting at $k per year.
Benefits include:
Health insurance
Life insurance
Dental insurance
Vision insurance,
Bonus opportunities
and more.
Why Join VASE Construction?
Opportunity to work on impactful projects that serve diverse communities.
Competitive salary and benefits package.
A culture that values professional growth and innovation.
Please email resume with 3 references to projects@vasemanagement.com
Company
VASE is a Construction Management firm overseeing renovations and new construction projects for public and private sectors, including government agencies, institutions, hospitals, and nonprofits.
https://www.vaseconstruction.com/