Construction Project Accountant

Company: VASE Construction

Industry: Construction • Architecture • Engineering

Type: Full-Time

Location: 250 Sargent Drive, New Haven, CT 06511

Report to: Organization’s CEO, Bookkeeper and CPA

Position Summary

The Construction Project Accountant will take ownership of project-level financial management across multiple active construction projects. This role is responsible for QuickBooks data management, AIA billing, subcontractor invoicing, cost tracking, and financial reporting, while also providing operational and executive support to leadership including but not limited to AP/ AR, monthly recurring expenses, update company certifications and bid/ rfp preparations. This is not a training position.

Key Responsibilities

Project accountant

1. Ensure all financial data is accurately entered and maintained in QuickBooks

2. Manage AIA billing (G702/G703), including preparation, reviews, submission, and reconciliation with field operations

3. Process and track subcontractor requisitions and vendor invoices

4. Review, prepare, and/or validate change orders (PCOs/COs) and ensure proper documentation

5. Maintain accurate job cost tracking and project financial reporting

6. Coordinate with Project Managers to align budgets, contracts, and billing

7. Monitor accounts receivable and follow up on outstanding payments

8. Prepare and process disbursements, including lien waivers and compliance documentation (Save/Documents in MS 365, Google drive, and/ or Procore)

Operations Support

1. Bid/ RFP Prep

2. WIP Report and project tracking

3. Support process improvements across accounting and operational workflows

4. Coordinate with internal teams and external partners (banks, vendors, subcontractors)

5. Assist with special projects and company-wide operational initiatives

Required Qualifications

1. Bachelor’s Degree in Accounting, Finance, or related field (or equivalent experience)

2. Minimum 6+ years of construction accounting experience (REQUIRED)

3. Demonstrated expertise in: QuickBooks (Online), AIA billing (G702/G703), Change orders

4. Strong understanding of construction workflows, including subcontractor billing

5. High attention to detail with strong organizational and problem-solving skills

6. Ability to manage multiple projects and deadlines simultaneously

7. Excellent communication and interpersonal skills

8. High level of professionalism and confidentiality

9. Background check required

Preferred Qualifications

1. Experience with construction management or general contracting firms

2. Familiarity with Procore or similar construction management software

3. Experience with prevailing wage / certified payroll processes and CHRO projects

4. Ability to work closely with leadership and contribute to operational strategy

Compensation

• Salary commensurate with experience

• Performance-based annual bonus

• Medical, Dental, Vision, and Life Insurance

• Retirement plan with company contribution (eligibility based on tenure)

• Paid vacation, holidays, and time off

• Opportunity to work on high-profile healthcare and institutional projects

• Growth and advancement within a dynamic and expanding organization

Why Join VASE Construction?

VASE Management LLC is a Connecticut-based construction management and real estate development firm delivering complex projects for hospitals, municipalities, nonprofits, and private developers. Our work is driven by precision, transparency, and a commitment to building with purpose. We are growing and seeking a highly skilled professional to play a critical role in managing project financials and supporting executive operations.

How to Apply

Please send your resume and a brief cover letter to: projects@vasemanagement.com