Project Manager – Controls & Documentation
Industry
Architecture; Construction; Engineering
Job Type
Full Time
Work Location
250 Sargent Drive, New Haven CT 06511, US
Position Summary
VASE Construction is seeking a Project Manager – Controls & Documentation to lead and standardize project accounting, documentation, and closeout processes across multiple projects. This role bridges the field and office by ensuring that PCOs, AIA requisitions, submittals, RFIs, schedules, and closeout packages are accurate, compliant, and submitted on time.
The ideal candidate is a hands-on construction professional with a strong command of project controls, documentation, and Procore. You will support project teams, mentor trade partners, and help create consistent workflows that strengthen how VASE delivers projects from start to finish.
NOTE: This is a highly involved management role requiring prior experience. Candidates should meet at least 90% of the key responsibilities and qualifications listed below. This is not a training position.
Key Responsibilities
Change Management: Prepare and track PCOs/COs with full backup (labor, materials, unit rates, vendor quotes, cut sheets, sketches/markups).
Requisitions & Billing: Develop AIA G702/703 packages with all supporting documentation; conduct on-site “pencil” verifications to confirm progress.
Submittals & RFIs: Collect and review vendor data; cross-reference drawings and specs; log and track approvals; document cost and schedule implications.
Scheduling: Maintain weekly Two-Week Look-Ahead (2WLA) and update master schedule milestones as needed.
Manpower & Progress Tracking: Verify adequate resources for upcoming milestones and coordinate corrective actions as required.
Closeout: Lead closeout deliverables (punchlist, O&Ms, warranties, final waivers, as-builts, attic stock) to achieve timely project completion.
Standards & Process Improvement: Develop and implement standardized templates, checklists, and reporting cadences for all project teams and trade partners.
Compliance & Certified Payroll: Provide support to subcontractors to ensure timely, accurate certified payroll and compliance submissions.
Collaboration: Work closely with field staff, accounting, and senior leadership to streamline documentation flow and improve payment turnaround.
Qualifications
5+ years of experience in construction project management, controls, or documentation (CM/GC environment preferred).
Proficiency in Procore, Excel, and AIA billing formats.
Strong knowledge of submittals, RFIs, PCOs, and closeout procedures.
Demonstrated ability to coordinate effectively between field, accounting, and design teams.
Proven ability to lead subcontractors firmly and professionally, ensuring compliance with project standards and getting tasks done right the first time.
Excellent organizational and communication skills, with attention to detail and deadlines.
Self-directed, accountable, and confident managing multiple active projects simultaneously.
What We Offer
Competitive salary commensurate with experience.
Benefits: Medical, Dental, Vision, and Life Insurance; Paid Vacation & Holidays; Annual Bonus.
Opportunity to lead and improve company-wide processes across diverse projects.
Collaborative environment with direct exposure to senior leadership.
A company that values transparency, teamwork, and professional growth.
About VASE
VASE is a construction management, owner’s-rep, and real-estate development firm delivering municipal, institutional, healthcare, and private projects across Connecticut and select international developments. We value transparency, process, and collaboration—and we’re building a high-impact team.
To Apply
Send your resume and a brief cover letter to projects@vasemanagement.com
