Project Accountant and Business Development

Active
Written By Vanessa Ezra Goopio

Company: VASE Construction
Industry: Construction • Architecture • Engineering
Position Type: Full-Time
Location: 250 Sargent Drive, New Haven, CT 06511
Reports To: CEO, Bookkeeper, and CPA

Position Summary

The Project Accountant will lead project-level financial management across multiple active construction and real estate development projects, while also supporting select business development initiatives.

This role is responsible for QuickBooks management, AIA billing, job cost tracking, and financial reporting, in addition to providing operational and executive support to leadership.

This is a high-impact, hands-on role requiring strong construction accounting expertise and the ability to operate in a fast-paced, detail-driven environment. Candidates should meet at least 90% of the qualifications listed below. This is not a training position.

Key Responsibilities

Construction Accounting & Project Financials

  • Maintain accurate and up-to-date financial data in QuickBooks

  • Manage AIA billing (G702/G703), including preparation, review, submission, and reconciliation with field operations

  • Process and track subcontractor requisitions and vendor invoices

  • Review, prepare, and validate change orders (PCOs/COs), ensuring complete documentation

  • Maintain accurate job cost tracking and project-level financial reporting

  • Coordinate with Project Managers to align budgets, contracts, and billing

  • Monitor accounts receivable and follow up on outstanding payments

  • Prepare and process disbursements, including lien waivers and compliance documentation (MS 365, Google Drive, and/or Procore)

Operations & Executive Support

  • Provide direct support to executive leadership on financial and operational matters

  • Assist with internal reporting, financial summaries, and project tracking

  • Support process improvements across accounting and operational workflows

  • Coordinate with internal teams and external partners (banks, vendors, subcontractors)

  • Assist with special projects and company-wide initiatives

  • Assistance with prospective new hires

Business Development

  • Identify and pursue new project opportunities and leads

  • Prepare and draft RFP/proposal submissions, utilizing cost estimates and input from the estimating team to develop complete and competitive packages

  • Attend networking events, industry functions, and outreach meetings to represent VASE

  • Build and maintain relationships with prospective clients, partners, and industry stakeholders

  • Participate in meetings with prospective clients and support project pursuits from initial contact through proposal

  • Collaborate with leadership to grow VASE’s project pipeline

Required Qualifications

  • Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)

  • Minimum 6+ years of construction accounting experience (REQUIRED)

  • Demonstrated expertise in:

    • QuickBooks (Online)

    • AIA billing (G702/G703)

    • Change order management

  • Strong understanding of construction workflows, including subcontractor billing

  • High attention to detail with strong organizational and problem-solving skills

  • Ability to manage multiple projects and deadlines simultaneously

  • Excellent communication and interpersonal skills

  • High level of professionalism and confidentiality

  • Background check required

Preferred Qualifications

  • Experience with construction management or general contracting firms

  • Familiarity with Procore or similar construction management platforms

  • Experience with prevailing wage, certified payroll, and CHRO compliance

  • Ability to work closely with leadership and contribute to operational strategy

Compensation & Benefits

  • Salary commensurate with experience

  • Performance-based annual bonus

  • Medical, dental, vision, and life insurance

  • Retirement plan with company contribution (eligibility based on tenure)

  • Paid vacation, holidays, and time off

  • Opportunity to work on high-profile healthcare and institutional projects

  • Clear path for growth within a dynamic and expanding organization

Why Join VASE Construction?

VASE Management LLC is a Connecticut-based construction management and real estate development firm delivering complex projects for hospitals, municipalities, nonprofits, and private developers. Our work is driven by precision, transparency, and a commitment to building with purpose.

  • Be part of a growing firm with a strong and active pipeline of impactful projects

  • Work directly with leadership and influence company growth

  • Help shape systems, processes, and financial operations

  • Join a team that values accountability, collaboration, and excellence

Apply

Please send your resume and a brief cover letter to: projects@vasemanagement.com
Learn more: www.vaseconstruction.com

Vanessa Ezra Goopio
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